NonStop Reliability

NFC Tags For Inventory | Transforming Tracking Systems

6 Min Read

Table of Contents
    Add a header to begin generating the table of contents

    In modern businesses, maintaining an efficient and accurate inventory management system is crucial. One innovative solution that has been making waves in the world of inventory control is Near Field Communication (NFC) technology — where precision meets inventory management!

    NFC tags have revolutionized inventory management by offering a convenient and cost-effective way to keep tabs on critical inventory information. Whether you’re in retail, manufacturing, or any industry that deals with inventory, NFC tags can provide real-time insights into your stock levels, product details, and even the location of specific items.

    In this article, we’ll discuss the importance of using NFC tags for inventory management, highlighting their incredible capabilities, applications, and the benefits they offer to organizations of all sizes. Let’s dig in!

    What are NFC Tags for Inventory?

    NFC, standing for Near Field Communication, is a wireless communication protocol that allows data exchange between two devices when they are in close proximity. NFC tags, often referred to as NFC tracking stickers or labels, are small chips equipped with an antenna. These tags are attached to items to enable seamless communication with NFC-enabled devices like smartphones, tablets, and specialized NFC readers.

    This communication takes place when the NFC device comes into proximity, typically within a few centimeters of the tag. Once this connection is established, facility asset managers, along with other asset tracking systems, can use computerized maintenance management system (CMMS) software to access, analyze, and monitor important inventory data.


    Integrate The NonStop Suite’s NFC tags and streamline your warehouse operations and inventory management processes.

    This smart tool provides your organization with real time asset data; as soon as an item is scanned or moved, your inventory system is immediately updated. Real-time updates help you stay on top of stock levels, lessening the risk of overstocking or running out of essential items.

    Smarter Asset Tracking With NFC Tags

    Learn more about how NonStop Suite's NFC Asset Tracking Solution can help your Enterprise streamline operations to new heights.

    Get A Free Product Tour

    What Types of NFC Tags Can Be Used in Inventory Management?

    NFC tags come in various types, each tailored to specific applications and requirements. Understanding these categories is essential in channeling the full potential of NFC technology for inventory management. The three primary categories are as follows:

    Passive NFC Tags

    Passive NFC inventory apps are the most common and cost-effective. They don’t require a power source of their own and rely on the energy transmitted by the NFC reader or device. This energy activates the NFC barcode scanners, allowing them to process high volumes of asset data. Passive NFC tags are ideal for applications where cost is a significant consideration, such as asset tagging and tracking in a retail store or managing assets and inventory within an office environment.

    Active NFC Tags

    Active NFC tags have their own power source, typically a battery. This independence from external energy sources allows active NFC tags to transmit data over more extended distances and at a higher frequency. Consequently, they are well-suited for tracking assets over larger areas, making them invaluable for logistics and supply chain management.

    Semi-Passive NFC Tags

    Semi-passive NFC tags, also known as battery-assisted passive (BAP) tags, combine elements of both passive and active tags. They use a battery to power specific functions, such as sensors or real-time data logging, while still relying on external energy to communicate with NFC-enabled devices. Semi-passive NFC tags are ideal for applications that demand occasional autonomous data recording, like monitoring temperature fluctuations in a warehouse or tracking goods during transit.

    What Information Can NFC Tags Store to Help Inventory Management?

    NFC tags can store various types of information in inventory management systems. Their versatility is not confined to their ability to facilitate communication. These technology-driven stickers are also adept data repositories.

    Here are some common types of data that NFC tags can store in inventory management:

    • Product Information:NFC tags can store critical product details such as the product title, SKU (Stock Keeping Unit) number, description, manufacturer information, and any other relevant product data. This information can be easily accessed by scanning the NFC tag with a compatible device.
    • Location Data: NFC tags can be placed on shelves, racks, or storage bins to indicate the specific location of items in a warehouse or store. Scanning barcodes can help employees quickly identify where a particular product is stored.
    • Serial Numbers and IDs:NFC tags can store unique serial numbers or identification codes for each item in the inventory. This is useful for tracking individual items and ensuring accurate record-keeping.
    • Maintenance and Warranty Information:For equipment that requires regular maintenance, NFC tags can store information about the last maintenance date, upcoming service schedules, or warranty expiration dates.
    • QR Codes or URLs: NFC tags can link to QR codes or URLs that provide more detailed information about a product, its usage, or maintenance instructions. This efficient QR code scanning, along with the ability to print QR code labels, can help users access product manuals or online resources.
    • Inventory Status: NFC tags can be used to update the inventory status in real time. When items are moved or sold, the tag can be scanned to automatically update the inventory database.
    • Usage History:NFC tags can store data related to an item’s usage history. This past data may include timestamps of when the item was checked in or out of inventory, who used it, and for what purpose.
    • Alerts and Notifications:Some NFC tags can trigger alerts or notifications when scanned. This convenience helps personnel quickly identify items that need special attention, such as items that are running low in stock or have reached their expiration date.
    • Security Information: NFC tags can be used to enhance security in the inventory management system. They can store access control information, allowing only authorized personnel such as security personnel to access certain items or areas.
    • Custom Data:NFC tags are versatile and can store custom data based on the specific needs of your inventory management software. This might include additional metadata, custom fields, or any other relevant information.


    Integrate The NonStop Suite’s smart NFC tags within the inventory management strategy. This inventory and asset tracking tool enables you to access a wealth of analytics, generate reports, and gain valuable insights into inventory operations. Integration streamlines your organizational workflow, making it easier to manage inventory across different locations and track trends in consumption and sales.

    What Inventory Items Can NFC Tags Track?

    In modern inventory management, the deployment of NFC tags has been a transformative force. With their application going beyond industry boundaries, NFC tags offer a powerful solution for tracking and managing diverse inventory items. Their ability to enhance precision, reduce errors, and boost efficiency positions NFC asset tracking technology at the forefront of modern inventory management practices.

    The following list outlines the extensive inventory assets that NFC tags can effectively track, highlighting their remarkable capabilities across various industrial sectors:

    Electronics and IT Equipment

    NFC tags are not only adept at facilitating data transfer in the IT industry but also excel in tracking inventory. From laptops and servers to peripherals and accessories, the use of NFC tags ensures that the location and status of these critical asset and inventory can be monitored in real time. This level of visibility is invaluable in safeguarding investments and optimizing IT asset management.

    Medical and Healthcare Equipment

    In the healthcare sector, the accuracy and accountability of medical equipment are paramount. NFC tags play a pivotal role in this by enabling precise tracking of vital medical apparatus. Items such as defibrillators, ventilators, and specialized surgical instruments are meticulously managed through the deployment of NFC technology, ensuring they are readily available when needed.

    Automotive Parts and Vehicles

    The automotive industry relies on the seamless flow of parts and vehicles to maintain productivity. NFC tags are instrumental in tracking and tracing components, ensuring they reach assembly lines promptly. Additionally, in fleet management, NFC technology is used to monitor the whereabouts and condition of vehicles. This enhances maintenance and operational efficiency.

    Warehouse and Logistics

    Warehouses are the control center of inventory management. NFC tracking system is instrumental in streamlining warehouse operations as they offer real-time tracking of goods, optimize storage space, and reduce errors. From pallets to individual items, NFC technology ensures complete inventory visibility while simplifying the complex task of warehousing.

    Construction and Building Materials

    The construction industry benefits from NFC tags in managing the wide range of building materials required for projects. These tags are used to monitor quantities, quality, and delivery schedules. Consequently, construction companies are able to maintain control over their inventory of bricks, cement, steel, and other essentials.

    Office Supplies

    Efficient office operations rely on well-maintained supplies. NFC tags streamline the tracking of office essentials, from stationery to IT peripherals. This automation promotes cost-effective procurement and minimizes disruptions in day-to-day activities.

    Retail Merchandise

    In the retail industry, the precise tracking of merchandise is non-negotiable. NFC tags aid this process with features like interactive product information and promotions triggered by customer interactions. Consequently, retailers are empowered to track assets, stock levels, reduce theft, and enhance the shopping experience.

    Agricultural Assets

    Agriculture, a sector deeply rooted in tradition, is not untouched by modern technology. NFC tags are employed to monitor the whereabouts and condition of livestock, track the usage of machinery and vehicles, and optimize crop management. This precision is invaluable for boosting agricultural productivity.

    Manufacturing and Industrial Goods

    In manufacturing, complex machinery and large inventories are the norm. This is where NFC tags come in to facilitate asset inventory tracking and management, ensuring seamless production. Items like heavy machinery components, raw materials, and finished products are closely monitored with this technology.

    Rental and Leased Equipment

    Companies that provide equipment on a rental or lease basis rely on NFC tags to maintain visibility and control over their assets. This technology allows for efficient tracking of equipment, enabling timely maintenance, adherence to contractual agreements, and effective resource allocation.


    Enhance security and access control with The NonStop Suite’s NFC tags! With simplified data capturing, analyzing, and monitoring, your organization can significantly improve inventory management operations with optimal precision and accuracy.

    How Can NFC Be Used for Inventory Management?

    The use of NFC tags in inventory management is not merely a technological move but a strategic imperative in an increasingly complex business environment. The multifaceted contributions of NFC technology, like The NonStop Suite’s Smart NFC tags, extend far beyond mere data transmission. This smart inventory tracking tool redefines the very paradigms of inventory tracking, security, and optimization.

    Detailed below are some of the prominent ways NFC tags can be used to enhance efficiency and precision in inventory management:

    Inventory Tracking and Management

    NFC, with its inherent capacity for secure data transmission, serves as an ideal tool for inventory tracking and management. By attaching NFC tags to assets, each item becomes a hub of information. This advancement allows for real-time monitoring of inventory location, condition, and status within the warehouse. Consequently, organizations are facilitated with efficient tracking of stock, reduced discrepancies, and streamlined restocking procedures.

    Asset Tagging and Identification

    NFC tags, with their distinctive digital signatures, serve as precise identifiers for inventory assets. The granularity of information they provide enables not only the differentiation of assets but also the retrieval of vital details such as manufacturing dates, specifications, and maintenance history. This detailed asset tagging enhances asset management and simplifies the retrieval of critical data.

    Anti-counterfeiting Measures

    The battle against counterfeiting and unauthorized duplication is relentless. NFC technology is a formidable ally in this struggle, as it allows for the integration of secure and unique digital signatures into products. This measure not only safeguards brand integrity but also empowers consumers with the means to verify the authenticity of the items they purchase.

    Inventory Security and Compliance

    NFC technology provides a robust framework for improving inventory security and ensuring regulatory compliance. By creating secure access points that can only be unlocked by authorized personnel, this smart tool minimizes the risk of unauthorized access and tampering. Furthermore, NFC facilitates compliance by enabling the recording and validation of critical data required for regulatory adherence.

    Warehouse Layout and Workflow Optimization

    NFC technology extends its influence to the very architecture of warehouses. By strategically positioning NFC readers and tags, warehouse layouts can be optimized to streamline workflow. This optimization minimizes unnecessary movement, reduces the time taken to locate items, and ultimately enhances operational efficiency.

    Conclusion: Implement The NonStop Suite's NFC Asset Tracking System for Optimal Inventory Management!

    As industries continue to grow, having a robust NFC inventory tagging system can make a significant difference. It’s directly related to improving inventory control, cost savings, and overall operational efficiency. Realizing this pressing need, The NonStop Group presents The NonStop Suite’s NFC tagging system — a powerful solution to optimize inventory management across industries!

    The NonStop Suite’s NFC tag feature provides organizations with an efficient means of tracking and managing a wide range of inventory assets. Whether it’s product information, location data, maintenance records, inventory transactions, or inventory status updates, these smart NFC tags offer a reliable way to access, update, and utilize critical data. This level of efficiency and accuracy streamlines processes enhances accuracy, and improves visibility.

    In essence, The NonStop Suite’s NFC tagging system represents a strategic investment for businesses to optimize inventory management. Consequently, they can constantly keep and maintain an efficient and accurate inventory management system.

    Should your organization want to streamline inventory management processes, consult The NonStop Group today and book a FREE personalized product tour.

    Scroll to Top