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NFC Inventory Management | Bring Inventory at Your Fingertips

6 Min Read

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    What are NFC Tags, and How Do They Work?

    NFC, short for Near Field Communication, is a wireless communication protocol operating at 13.56 MHz. This technology enables close-range interaction between electronic devices, ensuring secure transactions within a few centimeters. Combining electromagnetic induction and RFID technology, NFC-enabled devices facilitate data exchange when in close proximity.

    Devices equipped with NFC have integrated circuits that send and receive data when they come close to another NFC-enabled device or an NFC tag. This convenient and secure form of short-range wireless communication is commonly found in smartphones, tablets, and other portable gadgets. Moreover, this inherent proximity constraint ensures the security and reliability of NFC transactions.

    Key Components of NFC Inventory Management

    In NFC inventory management, several critical elements work together smoothly to help organizations improve their inventory management operations. This dynamic system not only reduces losses but also enhances an organization’s ability to monitor and control its stock and boost operational efficiency.

    Let’s take a closer look at these key components and facets in more detail:

    • NFC Readers: These devices read and write data to NFC tags, integrated into smartphones, tablets, or dedicated NFC scanning devices.
    • Asset Database and Management Software:Stores, manages, and updates asset details, including serial numbers, purchase dates, and maintenance history.
    • Mobile Applications: Used by maintenance technicians and managers to interact with NFC tags, enabling real-time asset information updates.
    • Cloud Connectivity: Uses cloud-based platformsfor centralized data storage, enabling remote access and collaboration.
    • Geolocation:Tracks asset positions in real-time using GPS and location-based technologies.
    • Alerts and Notifications:Sends alerts for events like asset movement, maintenance needs, or reaching predefined locations.
    • Analytics and Reporting:Provides tools for optimizing asset utilization and making informed management decisions.
    • Security and Compliance:Implements encryption, authentication, and access control to safeguard asset data and prevent unauthorized access.


    The NonStop Suite’s NFC tagging system presents a powerful solution for businesses wanting to optimize their inventory and asset management processes. This advanced asset tracking technology not only streamlines and enhances inventory control but also brings remarkable efficiency and accuracy to the table. By replacing manual data entry and traditional barcode systems, your organization can minimize human errors and speed up inventory management.

    Can NFC be Used for Inventory?

    NFC tagging system is particularly valuable in industries where accurate and real-time inventory management is critical, such as logistics, healthcare, manufacturing, and retail. It helps streamline the process of overseeing and controlling a company’s inventory, which includes raw materials, finished products, and goods in various stages of production. Consequently, organizations are able to optimize inventory management operations, reduce inventory holding costs, and enhance overall efficiency.

    Detailed below are the key advantages that inventory management NFC technology brings to your organization:

    Improved Accuracy in Inventory Tracking

    NFC tags can significantly improve the accuracy of asset inventory tracking compared to manual methods. These tags are equipped with unique identifiers that can be scanned quickly and precisely, reducing the likelihood of human errors in data entry.

    When NFC tags are attached to items or storage locations, each scan provides real-time information about the item’s location and quantity. This accuracy reduces the risk of stockouts or overstocking, which can be costly for businesses.

    Enhanced Real-time Visibility of Inventory

    NFC tags enable real-time inventory visibility by allowing instant data capture and transmission. As items are scanned with NFC-enabled devices (such as smartphones or dedicated scanners), the inventory database is updated immediately.

    This real-time visibility empowers businesses to make informed decisions regarding restocking, order processing, and resource allocation. It also helps identify potential issues like theft or misplacement early on.

    Efficient Inventory Management and Audits

    NFC tags streamline inventory management by simplifying tasks such as cycle counts and full-scale audits. Instead of manually counting items one by one, facility managers can quickly scan NFC tags to verify inventory levels.

    Moreover, audits become faster and less error-prone with NFC tags. This efficiency saves valuable time and resources while ensuring the inventory database remains accurate.

    Streamlined Order Fulfillment Processes

    NFC tags can track items as they move through the order fulfillment process. This tracking provides valuable insights into the status and location of each item.

    By streamlining order fulfillment and reducing the chances of picking errors, NFC tags help ensure that customers receive the correct products on time. Ultimately enhancing customer satisfaction and retention.

    Better Inventory Replenishment Planning

    NFC-enabled inventory data facilitates better inventory replenishment planning. With its advanced capabilities, organizations can easily set up automated alerts based on predefined inventory thresholds.

    When inventory levels fall below a certain point, the system can trigger purchase or production orders. This update ensures that supplies are replenished promptly, preventing stockouts and maintaining efficient operations.

    Enhanced Security and Access Control

    NFC tags can be used for security and access control within inventory management. Access to restricted areas or valuable inventory can be granted only to authorized personnel with NFC-enabled badges or devices.

    This enhances security by preventing unauthorized access and tracking who has accessed specific inventory areas or items. It’s particularly useful for high-value or sensitive inventory items.

    Reduced Inventory Holding Costs

    NFC tags enable real-time visibility and accurate tracking of inventory levels. This visibility allows businesses to maintain optimal stock levels, avoiding excessive overstocking and understocking. By keeping only the necessary inventory on hand, businesses can reduce storage space requirements and associated costs, such as rent and utilities.


    Integrate the NonStop Suite within your organization to transform inventory management strategy to the core. The NonStop Suite’s smart NFC tagging feature offers real-time data accessibility and analytics, allowing businesses to make informed choices that reduce costs, minimize stockouts, and optimize order fulfillment.

    Smarter Asset Tracking With NFC Tags

    Learn more about how NonStop Suite's NFC Asset Tracking Solution can help your Enterprise streamline operations to new heights.

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    How to Use NFC for Inventory Management?

    NFC inventory management is a convenient and efficient way to keep track of stock. This smart technology allows quick and contactless communication between devices, making it ideal for inventory tasks.

    Here is a 7-step plan on how to use NFC for inventory management in your organization:

    Step 1: Understand Your Inventory Needs

    Before implementing NFC technology for inventory management, the first step is to thoroughly understand your organization’s inventory needs. Start by categorizing the products, determining how frequently they need to be tracked, and identifying any specific information that should be associated with each item. This step lays the foundation for an effective NFC-based inventory system, ensuring it meets your business’s unique requirements.

    Step 2: Choose NFC-Enabled Tags or Labels

    Selecting the right NFC tracking stickers, tags or labels for the right asset is vital. NFC tags come in various forms, from adhesive labels to ruggedized tags suitable for different applications. Select the tags compatible with the inventory items, environment, and operational conditions. Consider factors like durability, read range, and memory capacity when choosing tags.

    Step 3: Tag Your Inventory

    Once the NFC tags are ready, begin systematically tagging your organization’s inventory. Attach NFC tags or labels to each item or container. Encode these tags with relevant information like product name, serial number, date of entry, and any other data that helps with inventory tracking.

    Step 4: Scan the Tags with an NFC-enabled Device

    To track inventory efficiently, use an NFC-enabled device such as a smartphone or tablet with NFC capability. Scan the NFC tags on different inventory items to gather data instantly. This process is faster and more accurate than traditional manual methods.

    Step 5: Track Inventory Movement in Real-Time

    With NFC technology, organizations can monitor inventory movements in real time. Whenever an item is moved or accessed, scan the NFC tag to record the activity. This real-time NFC asset tracking system allows inventory managers to maintain accurate stock levels, identify potential issues, and respond promptly to changes in demand or supply.

    Step 6: Automate and Improve Inventory Management

    Leverage the data collected through NFC technology to automate and improve your organization’s inventory management processes. Implement software solutions that use this data for inventory forecasting, reordering, and optimizing storage space. Automation reduces human errors and streamlines operations, saving costs and improving efficiency.

    Step 7: Regularly Audit and Reconcile

    Regular audits and reconciliations are essential to maintain inventory accuracy. Schedule routine checks to ensure that the physical inventory matches the digital records. If discrepancies are detected, investigate and correct them promptly. NFC technology simplifies this process by providing real-time data, making audits faster and more reliable.


    To revolutionize your inventory management strategy, seamlessly incorporate The NonStop Suite into your organizational structure. This cutting-edge NFC inventory management solution enhances efficiency, precision, security, and compliance in your inventory management operations. Consequently, your organization can significantly accelerate the entire inventory management workflow and stay on top of the game.

    What is the Difference Between NFC and RFID Inventory?

    NFC, RFID and other asset tracking systems such as QR codes are all technologies used for inventory management, but they differ in key ways.

    NFC operates over short distances, typically a few centimeters, requiring close proximity between the reader and the tag. It’s commonly used for quick data exchange, like mobile payments.

    On the other hand, Radio Frequency Identification can operate over longer ranges, up to several meters, making it ideal for managing inventory in large areas. While NFC relies on active participation (e.g., smartphone interaction), inventory RFID tags can transmit data without active user involvement.

    Which Solution Should Your Organization Use?

    The choice between NFC and RFID depends on the specific requirements of the inventory management application and the range at which they need to be identified and managed.

    NFC is ideal for close-range, contactless interactions and is often used in consumer-oriented applications. If your organization requires high-end security and compliance, seamless integration, and budget-friendly options, NFC tags work best.

    Conversely, RFID offers a wider range and is more suitable for large-scale inventory management in industries and logistics with larger budgets.

    Conclusion: Optimize Inventory Management with The NonStop Suite's NFC Tagging System!

    NFC inventory management enables businesses to facilitate the tracking, monitoring, and control of inventory in a manner that was previously unimaginable. Realizing this pressing need, The NonStop Group presents the NonStop Suite—integrated with an advanced NFC Tagging System.

    The NonStop Suite’s NFC Tagging System offers a revolutionary solution to optimize inventory management in a competitive business environment. This cutting-edge feature streamlines and enhances every facet of inventory control, from asset tracking and monitoring to replenishing and analyzing.

    The remarkable efficiency and accuracy that NFC tagging brings to the table is another notable benefit. By replacing manual data entry and traditional barcode systems, the NonStop Suite’s NFC tags minimize human errors and speed up the entire inventory management process.

    Moreover, the real-time data accessibility and analytics capabilities of the NonStop Suite’s NFC tagging system provide invaluable insights for decision-makers. With instant access to critical inventory information, businesses can make informed decisions to reduce carrying costs, minimize stockouts, and optimize order fulfillment.

    In essence, should your organization want to optimize inventory management tasks, consult The NonStop Group today and book a FREE personalized product tour.


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