Mobile Asset Management Software | Track Assets Anytime, Anywhere

For mobile asset tracking to be genuinely effective, businesses require two essential components – the correct asset tracking mobile application and an up-to-date asset register containing all known assets in the company’s possession. With these two components in place, your company’s asset management process becomes much more straightforward! In addition to a simplified asset management process, here are some essential management software features that your company will receive when using it.

User-friendly Solution to Track Assets

Unlike pencil & paper and spreadsheet solutions, management software is simple to use to track and manage assets. Managing assets with this type of software will end the use of paper forms that are liable to damage and prone to going missing. Instead, a catalog of an organization’s assets will now be available for all employees to access no matter where they are, thereby saving your company time and resources. 

Access Real-time Data

As mentioned earlier, the asset register, when paired with software solutions, is an essential component of asset tracking processes. When a business first receives an asset (or creates its asset register), it must first record/input important asset data into the centralized database. This data includes the location of the asset, the condition of the asset, purchase date, pricing information, and serial/lot numbers. Once the asset data has been recorded, asset tags will be attached to mobile and fixed assets.

The accuracy of this data is essential if your business benefits from asset tracking solutions. With the aid of a mobile app, employees can access and input data no matter where they are, which significantly reduces human error. This data includes the location of essential tools, vehicles, or equipment needed for maintenance tasks. From the perspective of inventory management, a business can track its inventory as it moves between multiple locations (such as from the warehouse to your store). Additionally, inventory-heavy industries (such as retail) can also benefit from tagging their mobile equipment – such as pallets or crates.

With a downloaded mobile app on Apple, Microsoft, or Android devices, employees will access data as it changes in real-time. For example, employees can be notified when an essential piece of equipment has been returned (as well as the location of this tool).

 Effortlessly Access Data

As mentioned, employees can easily use any mobile app to search for asset information on the asset register. Better still, this data is instantly accessible on your mobile device, meaning that you can save time for your organization and customers.

For the maintenance of fixed assets, a mobile app is also helpful. Maintenance workers can use the mobile app to access the maintenance history instantly by scanning the QR code on the asset when at the job site. This is better than the alternative of relying on paper forms detailing the asset’s history that are issued from one location. Of course, this is immensely beneficial for customers and any organization as issues can be resolved by employees faster. Additionally, maintenance workers can update the maintenance schedules once they have completed their work by using the mobile app. Because other employees have access to this information via the centralized database, they will be kept constantly in the loop and will have access to the maintenance history in the future. Additionally, when completing maintenance work, field workers will also need to check out the equipment required to complete the task. Again, of course, other workers will be able to see the location of this equipment using the mobile app.

No Training Required

As many employees already have Apple, Microsoft, or Android devices, employees will not require any additional training in using them. Moreover, the company will not have to purchase other equipment to help track its assets. The only thing employees will need is to download a suitable mobile app!

No More Lost or Stolen Assets

Unfortunately, theft of assets (especially mobile assets like tools or equipment) remains a severe problem for multiple companies. Therefore, an excellent way to reduce the cost of stolen assets is to implement a robust control system – also known as an asset tracking system. When tools and equipment have been given asset tags, and there is a powerful control system (such as check-in/check-out) in place, would-be thieves are discouraged as it is easily possible to trace tools using the scanning history of a particular asset.

The cost of lost assets is also reduced with the assistance of asset tracking solutions. In the case of vehicles and heavy equipment, GPS tracking ensures that these assets are monitored constantly. For tools and pieces of smaller equipment, barcode scanning and QR codes create a ‘digital footprint’ of the mobile asset, thereby reducing the chances of assets being lost in the warehouse or the field. 

Efficiently Track and Deal with Ghost Assets

Ghost assets are ‘assets’ that remain on an organization’s books but, in reality, do not exist or have been stolen, damaged, or remain inoperable. While it sounds like the product of an administrative error, ghost assets can remain a nuisance and negatively impact company operations. For example, if your asset list shows you have a specific piece of equipment needed for a maintenance job, the non-existence of this asset will have obvious implications down the line. With asset tracking software, employees can quickly remove ghost assets; better yet, relevant employees will be rapidly alerted to these changes as they are made on the centralized database. 

Affordable Option

Finally, mobile asset tracking remains the most cost-effective solution to track tools, inventory, and equipment. Almost all employees will have mobile devices, so businesses do not need to purchase new equipment to support this asset tracking system. Moreover, employees can update the asset register wherever they are instead of needing to use one computer to manage inventory and equipment. Thus, not only do mobile apps make it easier to manage the distribution of inventory, tools, and equipment, but mobile applications are also the cheapest solution and help reduce overall costs. Better yet, human error is also reduced with this tracking system – as employees can input data onto their mobile devices instead of waiting until later.